Witnessing Planner
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Calm scheduling for public witnessing. No more chaos in chats and spreadsheets.

A free web app for coordinators and groups of volunteers who run carts and stands around town. Collect availability, build a schedule without clashes and publish the finished plan in one click.

Start for free See how it works

Always 100% free. Works in your browser, with iOS and Android apps on the way.

A month of planning in four simple steps

Every month follows the same tidy routine. No lost messages and no mix-ups.

  1. Locations and hours

    The coordinator sets up the regular spots around town, the shift times, how many people each shift needs, and any exceptions in the calendar.

    10:00–12:0012:00–14:00

  2. Availability

    Volunteers mark when they’re free with “I want” or “I could”, and can leave a note. Everything saves automatically.

    I wantI could

  3. Building the schedule

    The app suggests the right people, starting with “I want” and the fewest shifts. Nobody can end up on two shifts at once.

    Clarke Emma(1 / 4)

  4. Publishing

    The coordinator checks the draft, sees warnings about empty shifts, and publishes. Every published version stays in the history.

    December 2026 · v1Live

For volunteers

Your schedule, always in your pocket. Even offline.

Every volunteer sees their upcoming shifts, where to be and who they’re serving with. One tap calls or emails your shift partner.

  • The shifts you last loaded stay available without a connection
  • Easy availability: a quick choice between “I want” and “I could”
  • In your browser today, and in iOS and Android apps soon

People who chose “I want” go to the top of the list when a coordinator fills a shift.

For coordinators

Smart suggestions. Nobody double-booked.

No more cross-checking one spreadsheet against another. The app instantly suggests people who fit the time, saving coordinators hours and keeping shifts fairly shared.

  • “I want” and the fewest shifts come first
  • Nobody can be given two shifts at once
  • Shift counts shown next to every name

Safe publishing

Nothing reaches people until the coordinator says “publish”.

Take your time building the schedule as a draft. Volunteers only ever see published versions. If something changes, fix it and publish a new version. The full history stays.

  • Warnings about empty shifts before you publish
  • A draft preview identical to what volunteers see
  • A history of earlier versions that you can publish again

Privacy, no asterisks

Who sees which data?

Clear rules, with nothing buried in the small print. We know how much discretion and respect for each person’s privacy matter.

Type of data Who can see it?
Name and photo Only people in the same witnessing.
Phone number and email address Always visible to your coordinators. Other volunteers see them only if the group allows it and you haven’t hidden them in your profile.
Your availability (“I want” and “I could”) and notes Only you and the coordinators building the schedule. Other volunteers can’t see when you’ve offered to serve.
Draft schedules Coordinators only. Volunteers see nothing but the published schedule.

  • Accounts deleted for real

    Deleting your account removes your personal data from the whole system, including every schedule published so far.

  • Secure sign-in with Auth0

    Sign in with Google, or with an email and password. Passwords are kept by Auth0, a specialist provider, so we never have access to them.

  • No ads, no tracking

    We don’t trade in data, and we don’t install ad scripts or third-party marketing trackers.

Read the full privacy policy

The only plan

Free forever

For every group, big or small. Every feature, now and in the future. No hidden tiers and no ads.

Create a free account

The project is entirely non-commercial. Voluntary donations are meant to cover the server and upkeep. Donating doesn’t unlock anything extra: everyone gets exactly the same app.

Frequently asked questions

Everything worth knowing before you bring the app to your group.

How can my group start using the app?

There are two ways. If someone in your group has already set up a witnessing, just wait for the email invite. If you’re the coordinator, sign in at web.witnessingplanner.app, click “Create witnessing” and invite volunteers and other coordinators by entering their email addresses.

Do I need to install anything from an app store?

No. The app runs right in the browser (Safari, Chrome, Edge or Firefox) on any phone, tablet or computer. Separate iOS and Android apps are in the works.

Who can see my phone number and email address?

Your group’s coordinators can. Other volunteers see your contact details only if a coordinator has switched contact on for the group and you haven’t hidden them in your profile settings.

What if I have no signal during a shift?

The app keeps the shifts you last loaded on your device. Without internet you’ll still see your upcoming times, the place and who you’re with.

Is the app really 100% free? What’s the catch?

There’s no catch. Every feature is free for everyone. There’s no “premium” version, no ads and no limit on group size. Modest voluntary donations are meant to cover the server.

Which languages is the app available in?

English and Polish. Ukrainian and Russian are planned. Everyone in a group picks their own language.

Is Witnessing Planner an official app of any organisation?

No. It’s an independent, non-commercial project built from the ground up by volunteers, for volunteers. No organisation or company is behind it.

Start planning the simple way today

Forget about copying messages from chats into spreadsheets.

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